BEFORE THE SHOW
How do I find out my booth number and/or where I am located on the show floor?
Your booth number can be found on your signed IO, welcome email, or you can locate it on our exhibitor map using the link below:
https://legalweek2026.expofp.com/
Can I set up my own booth?
You are allowed to set-up and dismantle your own booth up to 250 square feet without union labor, provided the staff utilized is full-time company personnel of the exhibiting company and the work can be done without tools or fasteners.
Please contact to Freeman to order any booth set up labor. We strongly recommend that you place labor order prior to the show to take advantage of the advance discount rates. Please see Exhibitor Service Manual for discount deadline dates.
Can I provide samples of food and/or beverages in my booth?
Each exhibitor distributing food and/or beverage samples from their booth must receive approval in advance of the show. Samples of packaged food and beverages manufactured and distributed by the exhibitors can be permitted, but must be submitted to Cultivated for approval. All other distribution of food and beverages must be arranged and purchased with the caterer for the Javits Center, Cultivated.
Email: services@cultivatedny.com
Phone: 212-216-2400
Can I have a hanging sign over my booth?
For an additional charge, exhibitors that are 400 square feet or larger may have a hanging sign over their booth. Please contact your sales representative if interested in exploring.
Please reference our Booth Guidelines.
Can I use my own dolly/hand truck and move my materials into my booth?
The North Javits lobby atrium may not be used to access any part of the Center for the purpose of delivering or removing exhibitor products or materials. No dollys/hand trucks will be permitted into the North Javits.
How do I order items for my booth (i.e. carpet, electrical, furniture)?
You can find information on set-up and how to order items on our Exhibitor Resource Center:
[insert link]. To receive a discounted rate, please be sure to order your items by February 9, 2026.
How do I find out if my booth meets all regulations?
Exhibitors should first reference the Booth Guidelines for your type of booth.
Where do I check in to get my truck unloaded?
Please reference the Freeman Jacob K. Javits Convention Center Marshalling Yard Map & Directions located in the Freeman Online Portal.
What equipment and services are included with my booth?
As part of your exhibit space reservation, your booth comes with a basic booth package that consists of:
- 10’ deep x 10’ wide booth with 10’ high black back drape – allowing for 12’ high backs for perimeter booths (100 even numbers and 600 odd booth numbers)
- 3’ high black side dividers
- One 7" x 44" one-line identification sign with the exhibitor company name
- A complimentary booth package (6’ long table, 2 x chairs and wastebasket) will be provided by Show Management. Advanced ordering is required! Please refer to the "Booth Package" form in the Exhibitor Kit to order your complimentary booth package
What insurance coverage do I need and who should be listed as additional insured?
Legalweek requires each exhibiting company and Exhibitor Appointed Contractor (EAC) to carry general liability insurance, Details will be available in the Exhibitor Set-up Manual.
Additional insured should be listed as follows: ALM, Legalweek, Freeman, and the Jacob K. Javits Convention Center.
Does my booth come with internet?
The exhibit hall will not have open wi-fi for exhibitors. To purchase internet for your booth, please click here.
How to I purchase lead retrieval?
We are partnering with ATS again for all registration and lead retrieval needs. To order scanners or their mobile app for scanning attendee badges, please click here. Be sure to order your lead retrieval by February 6, 2026 to take advantage of the early discount rates!
MOVE IN
Exhibitor Appointed Contractor (EAC)
All EACs must be approved by the Javits. To view their approved list, please click here. If your EAC is not on the list, please follow the instructions below to getting your vendor approved:
Can I request early move-in access?
Booths that are 400 square feet or larger can request earlier move in access. If you feel you need more time to move in, please complete the form below as soon as possible for review and approval: https://wkf.ms/4f2VsnB
Please note, early move in is not guaranteed but will be evaluated and determined if approved.
Will late access to the exhibit hall be allowed?
We encourage all exhibitors to complete set-up work during scheduled hours when all staff is available for immediate assistance. If you think you may need extra time, please contact legalweekny@alm.com for approval.
For security reasons, we cannot allow exhibitors to enter or leave and re-enter the exhibit hall after hours. You must be in your booth by the close of normal access hours, to stay late for continued set-up.
Does Legalweek have a “clean floor policy?” When do my crates and skids need to be clear form the exhibit floor?
Certain aisles will be designated as “No Freight” aisles. A “No Freight” aisle must be kept clear at all times of crates and boxes in order for all freight to be delivered in a timely fashion and on target for all booths. The following aisles are to remain clear: 400 and the cross aisle starting at booth 130.
All crates and skids must be tagged and removed from the exhibit hall floor no later than 1:30 PM on Monday, March 9 before the exhibit hall opens.
REGISTRATION
Can I register on-site?
We highly recommend registering you and those working in your booth or thought leadership in advance to avoid delays when you arrive on-site. Registration will open onsite on the 3rd floor of the North Javits Center on Sunday, March 8 to obtain your staff/speaker badge.
If you register in advance, you can quickly pick up your badge here. If you did not register in advance, you can still register by visiting one of the desks on site.
When will I receive my badge?
You will pick up your badge and lanyard on-site at one of the kiosks or desks labeled “Badge Pick Up”.
If you need to register on-site or need to make changes to your registration, you can do this on-site at the “Registration” counters. Badges will not be mailed.
How do I register my staff?
Sponsors received a welcome email that included details on how to register your staff. Including special codes and links for staff and for clients.
If you would like to register additional staff outside of the allotted amount, you can do this by using the link below (no code required), to receive the sponsor discounted rate:
Full Conference Sponsor Pass
Exhibitor Plus Sponsor Pass
GETTING TO LEGALWEEK
Book Your Hotel With Our Preferred Vendor For A Discounted Rate! Hotel arrangements can be made online through the Exhibitor Housing Reservations page.
With EventSphere you will receive descriptions, photos, and maps to help you choose the perfect hotel. An acknowledgment of your hotel reservation will be sent to you immediately via email upon completion of the online process or within 24 hours for reservations received via phone, fax, or mail.
Reservations are accepted on a first-come, first-served basis and require a first night's room and tax deposit guaranteed by check or credit card. All deposits are due when the initial reservation is made. All new reservations, changes, substitutions, and cancellations must be made through EventSphere. Please refer to your hotel confirmation for individual cancellation policies.
Parking
Parking Information can be found here.
Shuttles
Shuttle Service is not provided.
Bus / Subway
7 Line Service / Hudson Yards
Rideshare / Taxi
Taxis, Uber, and Lyft are available for anyone choosing to use their services. Drop-off and pick-up will be in designated areas at the Jacob K. Javits Convention Center.
SPONSOR ROOM RENTALS
What comes with my room rental?
5th Floor Draped Meeting Room – (1) draped round of 10; (1) 6ft table
4th Floor – no furniture
HELPFUL LINKS
Legalweek Booth Guidelines
Legalweek Exhibit Hall Floor Plan
Javits Center Policies
