LEGALWEEK FACULTY BRIEFING DOCUMENT
On behalf of everyone at ALM Media, producer of the Legalweek conference, we would like to express our deep appreciation and enthusiasm for your participation at the event. For a full listing of all that Legalweek has to offer, please visit the Legalweek website.
EVENT REGISTRATION & HOTEL
ALM will provide you a complimentary full conference registration for the entire event. You will receive a confirmation of your registration from ALM, so there is no need for you to register by phone or conference link. Once you receive your registration link, please access your registration to complete the process, including full contact information, session selections and any dietary restrictions or special requirements you may require.
To update your registration:
As a Legalweek faculty member, you will have complimentary access to the Legalweek programs, Legaltech exhibit floor, and the networking opportunities. An extra fee is required for the Monday pre-conference workshops as well as the Leadership Academy workshops that take place on Tuesday.
PLEASE NOTE: All speakers are responsible for the arrangement and expenses associated with travel and accommodations.
LEGALWEEK CONTACT INFORMATION
Main Contact
Michael Raggiani, ALM Conference Producer
Email: mraggiani@alm.com
Phone: 508.203.7735
Legaltech program ALM On-site Contact Information
Masi Azizi, ALM Conference Programmer
Phone: 917.364.0653
Legal Business Strategies program ALM On-site Contact Information
Megan Furino, ALM Conference Programmer
Cell Phone: 917.364.0653
LegalCIO program
Michael Raggiani, ALM Conference Producer
Email: mraggiani@alm.com
Phone: 508.203.7735
HOTEL INFORMATION & RESERVATIONS
New York Hilton Midtown
1335 Avenue of the Americas
New York, NY 10019, US
HOTEL ROOM RESERVATION
Rate: $299.00 (plus tax) per night for a standard king or two-bedded room.
CLICK HERE to book your hotel room online.
Or call the hotel main line (212.586.7000) and the hotel prompt you to reservations
PLEASE NOTE: The discounted rate is available until Monday, January 17, 2020
IMPORTANT DELIVERABLES & DEADLINES CHECKLIST
Upon acceptance of your participation as a speaker/panelist/moderator
December 7, 2019
December, 2019 – January, 2020 – All Participants (Approximately 4-6 weeks before the event)
January 17, 2020
January 22, 2020
February 3 – 6, 2020
PRESENTATION PREPARATION
It is our intention to provide an overall look and feel for Legalweek attendees throughout all sessions. We require that you utilize the official 2020 Legalweek powerpoint template. We will not accept slide presentations that have not been formatted using this official 2020 style guide. Please use the color scheme provided within the template including the background and font color choice. Additional details are included for fonts, point size, bullet points, chart and graphs, and references. Please note that the template is in PowerPoint 2007.
Presentation Template (Only if PowerPoint materials are appropriate for your participation)
ALM kindly requests that all presentations utilize the event PowerPoint Template. All presentations will be in a 16:9 format. To download the presentation template, click here.
Presentation Upload Instructions (Presentations Due: January 22, 2020)
Please upload your presentation here.
PLEASE UPLOAD YOUR FILE IN A POWERPOINT FORMAT. We will convert your presentation into a PDF for distribution. Your PPT file will be loaded on our computers for the on-site presentation. Please label your file with your last name. By uploading this presentation, you give the event permission to reproduce the presentation materials in the Conference Proceedings or Mobile App. If you have any proprietary information contained in the presentation, please provide an alternative version or materials (non-promotional related) to distribute to attendees.
HANDOUTS POLICY
In order to reduce the volume of paper products used at the conference, the conference will NOT be printing handouts for sessions. Instead, presentations will available for download and printing from the Legalweek website.
APPEARANCE RELEASE & EVENT PROMOTION
ALM will promote your appearance in pre-event marketing materials, including brochures, event website, email marketing and social media campaigns for the event. As a presenter for the event, you acknowledge and grant to ALM the right to use your name, likeness, voice, and biographical and other information in connection with the presentation, including for the advertising and promotion of the event.
ALM appreciates any and all reciprocal marketing by you or your organization. ALM can provide relevant event branding and links to be included in any promotions or marketing done by you and your organization.
ALM MEDIA PRESS INFORMATION / CONTINUING EDUCATION / PRESENTER OPT-OUT FORM
As a media and press organization, ALM believes in sharing knowledge through our media properties. ALM serves a community of over six million business professionals seeking to discover, connect and compete in highly complex industries. As an event speaker, you grant ALM the right to use your name, likeness, voice, and biographical and other information concerning you in connection with this event and your participation and contributions thereto.
Also, in order to offer this continuing education, ALM requires the right to audio-record and/or video-record speaker presentations. Therefore, unless you notify us otherwise by opting out of any option below, by speaking at this event, you grant ALM the right to record your appearance, including your likeness, voice, sounds and verbal statements on film, videotape, audiotape or digitally and to incorporate, use and reproduce such recording in any format chosen by ALM. If you provide ALM with any materials for this event (the “Materials”), you grant ALM the right to reproduce such Materials, without any compensation, right of inspection or approval, to accompany this event and other ALM programs.
By agreeing to speak at the event, you agree to the terms and conditions set forth above, unless you specifically opt out of one or more such conditions by timely notifying ALM by downloading and completing the Speaker Opt-Out Form.
Once completed, please submit the form here.
POST-ACTIVITY EVALUATIONS
It is the policy of ALM Media to conduct post-activity evaluations. These evaluations ask the participant to rate each faculty as to content, relevance to practice, and fair balance. We also ask whether the presentation satisfied the stated objectives. The results of these evaluations are used to plan future continuing education activities and will be shared with you.
ARRIVAL ON-SITE/SESSION DETAILS
You will be receiving a separate calendar invite that will contain the date, time for your presentation. The invite will be updated closer to the event with your room location.
The agendas for Legalweek can be located at the Legalweek website.
EVENT DRESS CODE
The dress code for the event is business attire.
EVENT REGISTRATION LOCATION – PROMENADE – 3RD FLOOR
Upon arrival at the hotel, please proceed to the third floor of the hotel to pick up your registration badge.
SPEAKER LOUNGE/READY ROOM LOCATION - CLINTON ROOM
We have allocated a Legalweek Speaker Lounge and Ready Room located on 2nd Floor. Here you will be able to meet with your co-presenters or to prepare for your presentation.
SESSION DETAILS – IMPORTANT THINGS TO REMEMBER
ROOM SETUP & AUDIOVISUAL EQUIPMENT
LegalTech and Legal Business Strategies Educational Sessions
In order to accommodate the maximum number of participants per session, rooms are set up classroom or theater style. Seating capacity will be btween 125 - 150 participants. It is always a good idea to check the equipment being used for your session prior to the start of your presentation. Please remember to arrive 20 minutes before your session.
LegalCIO Sessions
All Sessions for the LegalCIO Program will be held in the Murcury Ballroom. The Ballroom will be set for a maximum of 150 participants.
Roundtable sessions in the LegalCIO program will be set for a maximum of 20 participants. No A/V equipment will be provided as these sessions are designed to be highly interactive discussions.
TECHNICAL & AUDIOVISUAL EQUIPMENT (All Session Rooms - LegalCIO Roundtable Sessions will have no A/V)
The following items may be included in each session room: